Operations and Administrative Officer
Job no: 493588
Work type: Full-Time
Location: Jalan Tenteram
Categories: Clerical/Administration Support
1. Provide administrative and operational support and assist supervisor to ensure smooth operations.
- Handle day-to-day general queries from shelter residents
Assist in the admission and orientation of new shelter residents
Attend to general enquires on shelter (Internal/External parties)
Provide administrative and operational support in overall shelter operations
Collect statistics for monitoring and evaluation of activities and programmes of the shelter
2. Administrative & Operational Support
Perform and assist in data entry for client and operational records
Collect and maintain records of payments from clients for shelter fees and utilities
Maintain records of financials, postages, distribution of rations/assistance to shelter residents, including inventory of in-kind donations
Support the maintaining of security, health and safety of the shelter environment
Assist in admission/discharge and orientation of residents
Access shelter units for maintenance checks, perform minor maintenance repairs and/or contact repair persons for necessary maintenance
Enforce shelter rules and conduct shelter inspection for compliance with shelter rules
Manage general disputes that may occur between co-living shelter residents
- Support team with the Covid-19 Safe Management Measures at the shelter and audit
Respond to incidents within shelter units, such as de-escalating crisis situations and notify Operations Head / Centre Manager for next action step
- Administrative and logistics support for meetings and events
Minimum Education / Qualifications
Minimum Years of Relevant Experience
Microsoft - Words, Excel, Power Point.
Conversant in English and other languages.
Attributes (functional or leadership competencies)
The above activities are no means exhaustive and are subjected to amendment whenever is needed.
Advertised: Singapore Standard Time
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